Remove cash from the register
Description:
As with every posting, the same principle applies to cash withdrawals: no posting without a receipt. This means that you can never just take cash out of the till. You must always book it. It doesn't matter whether you take the money to the bank, whether you need it for postage or whether it's a private withdrawal. You always have to book it. In the case of the cash register, this means that this must be done directly at the cash register. This is because, like every cash movement, this entry must also be signed and logged by the technical security system (TSE).
Solution:
- Go to "Blank" in the checkout terminal to obtain a free entry form.
- Enter an item description - e.g. "Cash withdrawal", the amount of money as the price. Pay attention to the correct tax. For a cash transit to the bank, this is 0%.
ATTENTION: If you withdraw cash, you must enter the amount of money with a negative sign, as the cash balance is reduced.
- Now it is important to enter the correct business transaction type. By default, a "turnover" is defined in TYRIOS pos. The legislator has specified which transactions there are. You can find them in the blank form if you scroll down a little further:
You must now select the correct GV type. For a transfer to the bank, this would be the money transfer. you can use the GV name to define the transaction in more detail. This is helpful to provide more clarity during an audit. If you have several bank accounts, for example, it would be useful to specify the bank here. For the GV type "Other", the GV name is mandatory. - Post the transaction and finalise the receipt.
The cash has now been posted correctly and you can withdraw it. The GV type is now also listed correctly in the Z-report so that your tax officer can see transparently how much money was taken from the cash register. The cash report / Z-report now also shows the correct current cash balance.
Typical transactions
Typical cash register transactions should be posted as follows:
- Cash transfer to the bank: This is a GV type "cash transit". The amount to the bank is negative, from the bank to the cash register it is positive (e.g. when topping up change). The VAT here is 0.
- Postage or other payment of invoices: You can post this as a GV type "Receivables cancellation". Make sure you enter the correct VAT
- If you pay an invoice, the monetary amount is negative. For VAT, it depends on whether the invoice is posted separately again. If so, the VAT must be entered as 0%, as it only concerns the payment transaction. If you book the invoice directly with the payment, you must enter the VAT on the invoice.
- If a customer pays your invoice, the amount of money is positive (money received). Make sure that you set the VAT to 0 here, as the tax is already included in the invoice. Here it is only a money transfer.
Tips and Tricks:
Withdrawing cash to transfer to a bank account is a relatively frequent process. You can therefore simplify it. TYRIOS offers you the option of defining items. Here you can define a template for the blank form in the terminal settings. This means that only the amount of money needs to be entered. This is how you proceed:
- Go to the customer area > POS system > Manage POS terminals
- Click on "Edit POS terminal data" in the line menu. This is only possible if the terminal is not currently in use.
- Activate the product entry "Activate items".
- Define a cash transit item. Leave the price blank and activate the setting "Item can be edited in the terminal".
- Save the settings.
You can now enter the item at the checkout.